Posts Tagged ‘Time Management’

Time Management Is Self Management

February 19th, 2013

Time ManagementWe look to tools and techniques to help us manage time.  And they can, to a certain extent – that being the degree to which we take a disciplined approach to their application.  The effectiveness of any time management tool is squarely in our hands.  To manage your time more effectively, you have to improve the way you manage your self.

If your time is mismanaged or wasted, you’re the one at fault.  In knowing that, you give yourself a chance to own your power to change the situation.  You can begin using your time more consistently to do what best serves your goals and helps you live a better, more satisfying life, now.

Here are two time management strategies that, applied regularly, will help you manage yourself and can have a ripple effect on your behavior as the owner and manager of your time.

Make the Meaningful a Priority Put time in your schedule, at least weekly, perhaps daily, to do something meaningful, in addition to your daily work.  This might include time with loved ones, time to meditate, to read for pleasure, time to exercise, time for volunteer activities.  Determine what adds meaning to your life then make sure you add it to your list of priorities.

Build Flex Time into Your Schedule By that I mean leave two to three hours each day unscheduled.  Block it off on your calendar as “Flex Time” or whatever you want to call it.  The point is, it’s scheduled time on your calendar.  Don’t double book yourself.  You can move your Flex Time or shift it, but don’t delete it and give it away.  Keep this time sacred and use it for thinking, planning, handling the unexpected, dealing with emergencies.  As a task-driven society, we underestimate the value of devoting time to thinking, planning or just breathing.

The unexpected is inevitable.  If you plan for the unanticipated, you’ll spend less time putting out fires and more time focused on the activities that fulfill you and move you closer to your goals.

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You’re Busy, Busy, Busy! But How Productive Are You?

October 2nd, 2012

Are you among the many people for whom working long hours, multitasking and pressing to meet deadlines have become a way of life?

In the short-term, these are practical solutions.  But, research tells us that this pattern, over the long-term, increases stress levels and results in lower levels of productivity.  Eventually, even though you’re plenty busy, you begin to accomplish less.

To accomplish more, you have to find ways to leverage your time and resources more effectively.  Here are 3 quick and simple strategies that can help you accomplish more, with less stress.

Organize your work life – email, files, drawers and desktop.  Doing so will enable you to more readily find what it is you need, saving valuable minutes, as well as the cost – time and dollars of unnecessary redos and purchases.  Just as physical mail and papers can be placed in project folders, so can email.  That puts their access at the ready.

Tackle your most challenging tasks when you’re at your best.  For example, if you’re a morning person, take on important projects that require thought during those hours.

Activity logs can provide important insight into how you spend your time.  For one week, jot down how you use your time.  Each time you begin a new activity, make a note of what it is and how much time it required.  This will help you get a handle on whether you’re spending your time on high-value, high priority tasks or wasting more time than needed on low-priority meetings, interruptions or other distractions.

Good time management requires self-awareness and self-management.  The payback in productivity will be well worth the effort.

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